PRINT March 11, 2013_Board Meeting Minutes
MINUTES OF MARCH 12, 2013 BOARD MEETING
LOCATION: Paper or Plastik
Board Members Present: James Richard, Victor Goldberg, Mary Kaufman, and Debbie Gaughan
Visitors: Ezeoma Obioha*, Deottis Vallet
*visitor due to bylaw qualifications
Meeting called to Order at 7:34
Introductions of Interim Board
Members Signed Code of Civility
Asst. Secretary signed agreement to honor member’s privacy
Review, discussion and voting on Proposed Amendments (listed in full below) to be presented to General Membership:
Proposed Amendment No. Vote
1 3-1
2 2-2
3 1-3
4 4-0
5 4-0
6 0-4
7 0-4
8 0-4
9 4-0
Discussion of using Google Plus as a means of communication for members. M. Kaufman made a motion to table discussion until the new Board is elected. Victor Goldberg seconded the motion.
Discussion of state of PVCA bank account. J. Richard suggested that we make it a goal to keep the account above $1000 to avoid service fees. Additional discussion regarding potential fundraisers to help achieve that goal.
Discussion of Easter Egg Hunt. Due to the time constraints of securing the proper permits with the City (which requires 45 days), it was determined that an official Easter Egg Hunt would not be possible this year.
Discussion regarding cutting down on the paper passed at a meetings and options to cut down on wasteful paper use (such as a projector).
Discussion regarding logistics of upcoming election. M. Kaufman made a motion to prepare paper ballots, which was seconded by D. Gaughan.
Public Comment
Deottis Vallet expressed open communication should be present with the Board and its members.
Ezeoma Obioha expressed an interest to involve Picrfair Village in teaming with schools to provide mentoring, tutoring, security/safety.
Meeting Adjourned—9:30 p.m.
PROPOSED AMENDMENTS
Article IV – Section 2 Requirements for Offices
C. 1. A candidate for any Association office, except the offices of the Secretary or Assistant Secretary, must be a current Association Member and must have been a member of the Association for the past 12 months.
PROPOSED AMENDMENT No. 1 (PASSED)
A candidate for any Association office must be a current Association Member and must have been a member of the Association for the past 12 6 months.
PROPOSED AMENDMENT No. 2
A candidate for any Association office must be a current Association Member. and must have been a member of the Association for the past 6 months.
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C. 2. A candidate for either the office of Secretary or Assistant Secretary must be a current Association member and must have been a member of the Association for the past 2 months.
PROPOSED AMENDMENT No. 3
Strike this entirely so that all candidates have the same requirements:
C. 2. A candidate for either the office of Secretary or Assistant Secretary must be a current Association member and must have been a member of the Association for the past 2 months.
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F. Additional requirements for president. A candidate for President must have served as a member of the Board of Directors for seven or more months during the preceding 24 months.
PROPOSED AMENDMENT No. 4: (PASSED)
Strike this requirement from the bylaws:
F. Additional requirements for president. A candidate for President must have served as a member of the Board of Directors for seven or more months during the preceding 24 months.
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PROPOSED AMENDMENT No. 5 (PASSED)
Amend Article VIII, Section 3 (D) as follows:
D. The Nominating Committee shall submit its list of nominees to the General Assembly for the election of the Board of Directors at least thirty-one days initially, thereafter the Nominating Committee shall submit its list of nominees to the Board of Directors thirty-one days before the Annual Meeting or in case of mid-term election, at least twenty days before election date. The preceding requirements regarding the timelines for the nominees shall apply only to the extent that such timelines are practicable under the circumstances. The failure to adhere to such timelines shall not invalidate any nominee’s ability to be a candidate for office.
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PROPOSED AMENDMENT No. 6
Add statement of purpose of the Nominating Committee (Article VIII, Section 1 (E) and strike Article VIII, Section 3:
The purpose of the Nominating Committee shall be to vet candidates running for office. Under no circumstances shall the Nominating Committee block or prohibit a qualified candidate from being listed on the ballot.
Which means:
ARTICLE VIII – NOMINATIONS
SECTION 3. During the term, the Nominating Committee shall serve nominate one or more candidates for each position to be filled by election, including the positions to be filled at the next Annual Meeting and all intervening situations.
Proposed AMENDMENT:
strike this clause
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PROPOSED AMENDMENT No. 7
Section 3. D
Nominating Committee shall submit its list of nominees to the General Assembly for the election of the Board of Directors at least thirty-one days initially, thereafter the Nominating Committee shall submit its list of nominees to the Board of Directors thirty-one days before the Annual Meeting or in case of a mid-term election, at least twenty days before the election date.
PROPOSED AMENDMENT:
same language just changing “its list” to “the list”
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PROPOSED AMENDMENT No. 8
Section 3.D (should be E)
Each candidate shall be listed on the ballot without comment as to the source of the nomination.
PROPOSED AMENDMENT:
strike this from the bylaws
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PROPOSED AMENDMENT No. 9 (PASSED)
ARTICLE V – A. By Vote at a General Membership Meeting
1. A petition, stating the name of the Board Member in Question, the office he or she holds, and the complaints against him or her (which may include any or all of the causes for termination in the “Code of Conduct” in Appendix 1, must be signed by a minimum of 25 Association members or at least 60 percent of the attendance of the most recent General membership meeting, whichever is greater.
PROPOSED AMENDMENT:
A petition, stating the name of the Board Member in Question, the office he or she holds, and the complaints against him or her (which may include any or all of the causes for termination in the “Code of Conduct Civility” in Appendix 1,) must be signed by a minimum of 25 Association members or at least 60 percent of the attendance of the most recent General membership meeting, whichever is greater.
